Periodical-File-Sender

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Periodical-File-Sender

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A GUI based tool to send emails with attachment periodically using an SMTP server.

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# Periodical File Sender (PFS)
#### (Formerly known as Periodical Email Sender - PES)

#### GUI-based tool to send emails with attachment periodically using an SMTP server

## Description

**Periodical File Sender** is a simple automation application that was designed
according to one client needs. This desktop application features an intuitive
user interface composed of two tabs: **Settings** and **Sending options**.

### Settings

![Settings tab](https://raw.githubusercontent.com/Hamza5/Periodical-File-Sender/master/screenshots/pfs_settings.png)

This is the first view that appears in the first run of the application. It
shows the permanent settings that should be set in order to make the
application work. It is made of several sections:

#### Mail server settings

In this section the user has to enter the hostname, the port, and the SSL/TLS
status of the SMTP server that will be used for sending the emails. This
information can be obtained from the email service provider.

#### Login

The next section holds the username and the password that will be used for
authentication. This information should also be provided by the email service
provider.

#### Sender information

This section specifies the name and the email address that will be displayed
to the receiver.

_Although the user can put anything here, most SMTP servers
will not allow you to put anything other than what represents your real
identity on the email service provider. Even if a service provider allows
you to misrepresent the identity, the email will most likely ends up in the
spam folder of the receiver because it will be flagged as a non-legitimate
email._

#### Tasks file

The last section allows the selection of the tasks file where the periodical
sending tasks will be saved.

Finally, these settings must be saved using the <kbd>Save</kbd> button at the
bottom. This will instantly generate a `settings.ini` file in the current
working directory and allows the user to use the **Sending options** tab.

## Sending options

![Sending options tab](https://raw.githubusercontent.com/Hamza5/Periodical-File-Sender/master/screenshots/pfs_sending.png)

This tab is where the user can create, edit, and delete the sending tasks. It
contains buttons to add, edit, and delete tasks. It also contains a table that
shows the tasks that are currently saved in the tasks file. When a task is selected
in the table, the **Email details** section will be populated with its details.

To add a new task, the user has to click on the <kbd>Add</kbd> button. This will
open a new window where the user can enter the details of the email to be sent.
The fields in this window are: **To** which should contain the email address of 
the receiver, **Subject** which should contain the subject of the email, and 
**Content** which should contain the content of the email.

![Add task dialog](https://raw.githubusercontent.com/Hamza5/Periodical-File-Sender/master/screenshots/pfs_email.png)

Below, there is an **Attachment** section where the user can add a file to be
attached to the email. The user can either enter the path of the file manually
or click on the <kbd>Browse</kbd> button to select the file using a file chooser
dialog.

Beside the **Attachment** section, there is a **Schedule** section where the user
can specify the frequency of sending the email. The user can indicate the count
and the unit of the frequency. The available units are: **minutes**, **hours**,
**days**, **weeks**, **months**, and **years**.

After the user clicks on the <kbd>OK</kbd> button, the task will be added to the
table in the **Sending options** tab. The details of the task can be viewed by
selecting it in the table.

![Sending options tab filled](https://raw.githubusercontent.com/Hamza5/Periodical-File-Sender/master/screenshots/pfs_sending_filled.png)

## Monitoring status

In the status bar of the application, there is a button that shows the current
monitoring status. The monitoring should be enabled after adding the task.
When it is disabled, sending tasks will not be executed periodically, but they
can be executed manually using the <kbd>Send now</kbd> button.
When the user clicks on the button, the monitoring will switch between enabled
and disabled states.

**Note:** the application should be running in order for the tasks to be executed
periodically.

# Installation instructions

This is a Python 3 application. Python 3.6 or higher is required to run it.
It can be directly installed from this repository through `pip` using the following
command:

```bash
pip install --user git+https://github.com/Hamza5/Periodical-File-Sender.git
```

After installation, the application can be run using the following command:

```bash
periodical_file_sender
```

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