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freelance-invoice-templates

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Free, ready-to-use invoice templates for freelancers and contractors, including a USDT/crypto invoice for TRC20/ERC20/BEP20.

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# Freelance Invoice Templates

> Free, ready-to-use **invoice templates for freelancers and contractors** — including a **USDT / crypto invoice template** with network fields for TRC20, ERC20, and BEP20. Copy, fill in, and send. No signup.

A clear invoice gets you paid faster and with fewer back-and-forth emails. These templates cover the common cases for international freelancers: a standard invoice, an hourly/time-based invoice, and a crypto invoice built for USDT payments where the **network matters**.

**Topics:** invoice template · freelance invoice · contractor invoice · crypto invoice · USDT invoice · billing · international clients · get paid

## Templates

| Template | Format | Best for |
|----------|--------|----------|
| **[Standard invoice](templates/invoice-template.md)** | Markdown | Fixed-price projects and one-off work |
| **[Hourly / time-based invoice](templates/hourly-invoice-template.md)** | Markdown | Work billed by the hour or by task |
| **[USDT / crypto invoice](templates/usdt-crypto-invoice-template.md)** | Markdown | Getting paid in USDT (TRC20 / ERC20 / BEP20) |
| **[Printable HTML invoice](templates/invoice-template.html)** | HTML | Print to PDF or send as a web page |

## How to use

1. Open the template that fits your work.
2. Copy it and replace every `[bracketed]` placeholder with your details.
3. Save as PDF (print the HTML one, or export the Markdown from your editor).
4. Send it to your client, and keep a copy for your records.

## What every good freelance invoice includes

- **Your details** — name/business, address, email, and tax ID if applicable
- **Client details** — who's being billed
- **Invoice number and dates** — a unique number, issue date, and due date
- **Line items** — clear description, quantity/hours, rate, and amount
- **Subtotal, tax, and total** — with the currency stated explicitly
- **Payment instructions** — bank details, or for crypto, the **asset, network, and address**
- **Payment terms** — due date, late-payment note, accepted methods

## Getting paid in USDT? Read this first

If you invoice in **USDT**, the **network must match** between you and the payer:

- USDT on **TRC20** → a TRC20 address (starts with `T`)
- USDT on **ERC20** → a `0x…` address on Ethereum
- USDT on **BEP20** → a `0x…` address on BNB Smart Chain

Sending on the wrong network can cause **permanent loss**. The [USDT invoice template](templates/usdt-crypto-invoice-template.md) has explicit fields for asset, network, and address to prevent this. For the full breakdown, see the **[USDT Payments Handbook](https://github.com/PayrollFlow/usdt-payments-handbook)**.

## Prefer not to manage wallets and networks yourself?

[**PayrollFlow**](https://payrollflow.io) lets you collect client payments into an account and withdraw to **USDT (TRC20/ERC20/BEP20)** or a local bank — with a review step before each payout, so a wrong-network mistake gets caught before funds move. 👉 **[Get started](https://app.payrollflow.io)**

## Related

- [Awesome Freelancer Payments](https://github.com/PayrollFlow/awesome-freelancer-payments)
- [Get Paid Internationally](https://github.com/PayrollFlow/get-paid-internationally)
- [USDT Payments Handbook](https://github.com/PayrollFlow/usdt-payments-handbook)

## License

MIT — use these templates freely, including commercially. Attribution appreciated but not required.

---

_These templates are provided for convenience and are not legal or tax advice. Include the fields required in your jurisdiction._

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